One way that student organizations enhance campus life at UNT is by hosting events,
including things like meetings (or practices), activities, functions, and programs.
RSO events can benefit a variety of audiences, including its leadership, membership,
UNT student body, or even broader community.
While RSOs may choose to host events off-campus (or even virtually), there are a number
of benefits to hosting them on-campus, including free or reduced-rate reservations
for registered student orgs. When a RSO desires to host an event (as defined above)
in university facilities or on campus grounds, it must submit an Event Application
to secure a reservation and be reviewed by a number of campus entities. RSOs are encouraged,
but are not required, to submit an Event App for events held off-campus or virtually.
The latter types of events are typically submitted in order to promote them via the
RSO’s calendar on EagleLink.
When possible, RSOs are encouraged to provide a virtual participation option for their
activities to accommodate, for example, online students or those who are immunocompromised.
If a student requests any type of accommodation for an on-campus activity for a medical
reason or due to a disability, RSOs may contact Student Activities for assistance.
Event Applications
One of the privileges of registration is to be able to host events on campus, at
no cost or at a reduced rate established by the reserving department. In order to
do this, RSOs will need to submit an Event Application.
Event Safety Committee
The Event Safety Committee (ESC) oversees on-campus events that have an element of
risk and that may increase the RSO's or University's liability or pose a hazard to
people or property, as determined by the reserving department or Student Activities.
Event-Related Policies
While not an exhaustive list, these are the most common UNT policies related to events.
If a RSO wishes to conduct certain activities (e.g., sell items or bring food) related
to the event, the RSO may be required to complete additional forms.
Event Consultations
The Event Consultation service is here to support RSOs in planning and executing successful
events. Our team offers guidance in event planning, risk management, budgeting, facility
selection, and marketing strategies to ensure your event is impactful and successful.
RSO Equipment Request
Registered Student Organizations (RSOs) may check out equipment from Student Activities
to support their events and programmatic needs. To reserve equipment, RSOs should
complete the Equipment Request Form in advance of their event date, as items are reserved
on a first-come, first-served basis.
RSO Event Planning Resource Guide
Planning an event? This resource guide walks RSOs through each step of creating
an event, from submitting your Event Application to booking space, meeting food, alcohol,
and risk management requirements. Links are provided to policies or resources you
need to know to plan a successful event.
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